Our email archiving solution has two components: the Mimecast Email Archive product, which offers the smartest possible way for your business to store and access email, and Mimecast Archive Power Tools, which make searching even simpler for end users.
Mimecast Email Archive
Mimecast Email Archive reduces the complexity of your email infrastructure.
Email administrator's benefit from centrally managed, granular email retention policy setting – which support litigation hold and regulatory compliance needs. All stored messages are encrypted and tamper proof, providing evidential quality data for legal or regulatory purposes. End users experience near real-time search over every email they’ve ever sent, enabling self-servicing and reducing help desk queries.
Mimecast Mobile Access
Mimecast Mobile Access increases employee productivity and responsiveness. It gives end users access to their Mimecast email archive from their smartphones and supports continued access to email when primary email systems are unavailable.
Mimecast supports all the major smartphone platforms, making us the first and only vendor to offer archive search apps for all smartphone platforms –
- Windows Phone
- BlackBerry
- iPhone
- Android
Mimecast Archive Power Tools
Mimecast Archive Power Tools builds on Mimecast Email Archive service. It replicates mailbox folders to provide users with a familiar structure when searching their personal email archive from within the Mimecast Webmail console or from within Microsoft Outlook.
Users can also drag and drop email into retention folders, where administrator-defined deletion schedules are applied. Archive Power Tools also reduces the load on Microsoft Exchange by reducing mailbox size and through automated message and attachment stubbing.
How Mimecast archiving works
How it works – simple to deploy, simple to manage
- Securely connect Mimecast to your Active Directory for user authentication
- Historical email can be ingested into the Mimecast email archive (at an additional cost per MB)
- Use Microsoft Exchange Server journaling to securely transfer all email to the Mimecast archive
- Install Mimecast’s Outlook add-in via Group Policy to provide users with direct access to personal archives
- Mimecast’s application for Exchange can optionally be deployed in order to take advantage of the additional capability offered by Mimecast Mailbox Power Tools
- End users can search their personal archive through Microsoft Outlook and Mimecast Webmail
- A single administration console provides access to all functionality including eDiscovery searches, email retention policy setting, user management and litigation hold requests
- Granular, organization-wide search can be performed in near real-time, if you have administrator rights
- Search results can be used to apply litigation hold requests
Product Features
Mimecast Email Archive
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- Highly resilient and massively scalable infrastructure
- Three copies of every email maintained in at least two geographically dispersed locations
- Tamper proof, auditable and secure data archive
- All retained email is encrypted
- Data held in defined and jurisdictionally appropriate locations
- 100% service availability SLA
- No additional customer on premise hardware required
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Administration |
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- Single web-based administration portal
- Secure login for users and administrators with optional Microsoft Active Directory authentication
- Audit log of administrator access and activity
- Manageable content viewing rights for administrators
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End user personal archive |
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- Bottomless email mailbox for all end users
- Accessed from Microsoft Outlook and Mimecast Webmail
- Near real-time search of personal archive
- 'Drag and drop' facility between personal archive and Outlook mailbox
- Self-service recovery of lost or user-deleted messages
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eDiscovery and compliance |
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- Policy-based data retention of all inbound and outbound email. Retention period is 10 years as standard
- eDiscovery case management facility
- Intelligent message tagging with Smart Tags
- Permanent removal of messages by coordinated action of multiple information officers
- Granular litigation hold capability
- Near real-time, organization-wide search capability
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Archive Power Tools
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Centrally-administered, user-enabled scheduled retention |
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- User “drag and drop” access to personal retention folders via Outlook and Mimecast Webmail
- Staggered deletion schedules from Exchange, Mimecast personal archive and Mimecast servers
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Mailbox management |
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- Personal Exchange folder structure preserved in Mimecast archive
- Policy-defined message stubbing of full message and/or attachment
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Mimecast Mobile Access
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- Mimecast's BlackBerry smartphone application is deployed via BlackBerry Enterprise Server (BES) - BlackBerry smartphone connects directly to Mimecast to search and access a user’s email archive
- Mimecast’s iPhone application extends access to the Mimecast Personal Archive to iPhone users via a downloadable iPhone App
- Users can rapidly access their full archive, giving them access to potentially decades of email directly on their handset
- Users can send, receive and forward messages directly from the archive using native smartphone email applications
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